Extending corporate retention and disposition policies to desktop documents has never been easier

With over 90 % of an organization’s information being created electronically, not having electronic records included in an organization’s records management program significantly reduces its value to the organization. Despite recent high profile corporate governance and litigation cases which clearly illustrate the courts growing intolerance of poor electronic records management, many organizations have been slow to implement policies and procedures for their electronic records, or, if they do have an electronic records management policy, not enforcing it.

Take Control Of Documents And Files On Employee Computers
AXS-Link for Desktop is a client application built on the time tested AXS-One archive platform which enables organizations to centrally manage all their electronic records throughout their lifecycle - from initial capture, through indexing, archiving, retention management, search and final destruction. With AXS-Link for Desktop, users can easily participate in the corporate records management process by archiving any type of file or document on their computer, such as Microsoft Word documents or Excel spreadsheets, according to defined corporate records policies. Users simply drag and drop their file(s) or document(s) onto the AXS-Link for Desktop icon, categorize and add search information, and they are automatically added to the archive. Once in the archive, these documents are readily available for legal search in context to other records like e-mail and instant messages and can also be placed on legal hold if required.

Benefits

• Employees have a clearly defined process for managing their desktop documents in accordance with corporate records policies

• The lifecycle of desktop documents, from initial archiving to final destruction, is automatically managed, audited and logged according to corporate records policies

• E-discovery is greatly facilitated now that enterprise desktop documents can be searched and retrieved from a central location together with other records like e-mail, instant messages, system reports or ERP data

• Desktop document authenticity is verifiable through comprehensive, fully auditable reports that include the full process chain of custody