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Overview | Benefits Electronic records have become an integral part of how we conduct business today. Instead of printing documents, stuffing them in envelopes and sending them through the world’s postal systems, organizations are increasingly sharing information exclusively in the electronic form – via e-mail, instant messages, internet sites or web conferences. With this shift, organizations worldwide face an increasing array of requirements, ranging from regulations and litigation to internal audits, compelling them to preserve and produce electronic records. The explosive growth in the volume and types of records that must be managed and the number of possible points of failure to preserve or destroy records means organizations need to seriously re-consider how they manage their electronic records. Saving everything on backup tapes addresses storage concerns, it does not validate compliance, chain of custody or record integrity; nor does it enable quick and confident responses to audits and litigation (more info). Take Control Of The Ever-Increasing Volume of Electronic Records AXS-One Retention Manager™ provides a single framework for secure and scalable management of all electronic records according to an organization’s specific electronic records management policies and regulations. An integrated component of the AXS-One Compliance Platform™, Retention Manager enables organizations to apply retention and disposition rules to electronic records regardless of originating application including e-mail, instant messages, images, office documents, voice and video, ERP data like SAP, and system reports. The rules engine is extremely flexible and can easily be configured to meet specific policy requirements. Rules can be defined to accommodate corporate information access policies. Retention Manager provides proactive and persistent monitoring of corporate records to ensure corporate policy adherence. Be Prepared For Legal Discovery Case management functionality enables organizations to securely manage the discovery process and automatically update record status during the course of ongoing investigations, audits or legal proceedings. All records associated with a specific legal action can easily be placed on hold, ensuring they cannot be destroyed or modified in any way until the hold order is lifted. A complete audit trail ensures a full history of all records managed by the system, from initial acquisition to final destruction, so electronic records contained in the AXS-One archive are of high evidential value in a court of law.
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